Supply Chain and Logistics Associate
Job Context
Duty Station: Dhaka, Bangladesh.
Contract Duration: Initially for 1 (one) Year. Continuation or renewal is subject to a formal satisfactory performance evaluation, operational requirements, and the continued availability of funding from the donor.
Contract Type: Contractual
Number of Position(s): 03
Contract Start Date: 1 January 2027
Reporting to: Supply Chain and Logistics Officer
A. Background
The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) has transitioned its portfolio in Bangladesh from siloed, disease-specific management structures into a unified Program Management Unit (PMU) under the Directorate General of Health Services (DGHS). This centralized model is designed to harmonize project management, lower transaction costs, and provide portfolio-level assurance across the national Tuberculosis, HIV/AIDS, Malaria, and Resilient and Sustainable Systems for Health (RSSH) interventions.
Effective supply-chain and logistics operations are essential for uninterrupted access to quality-assured medicines, diagnostics, laboratory commodities, vector-control products, equipment, and other programme supplies. Reporting to the Supply Chain and Logistics Officer, the Associate – Supply Chain and Logistics provides operational support for supply planning, order and shipment tracking, import readiness, receipt, storage, inventory control, distribution, traceability, and logistics documentation.
B. Objective of the Position
To support timely, accurate, compliant, and cost-conscious movement and control of programme commodities from supply planning and order follow-up through receipt, storage, distribution, reconciliation, and closure.
C. Scope of Work
Under the supervision of the Supply Chain and Logistics Officer, the Associate – Supply Chain and Logistics compiles and updates approved supply-plan, stock, consumption, pipeline, expiry, and distribution information; tracks supplier, PPM/wambo.org, shipment, import-readiness, clearance, and delivery milestones; supports receipt, inspection documentation, inventory entry, secure storage, stock control, and reconciliation; coordinates allocation, dispatch, transport, delivery, proof of receipt, return, transfer, and redistribution records; and maintains audit-ready logistics files, performance trackers, risk logs, and routine reports.
Job Responsibilities
D. Key Duties and Responsibilities
A. Supply Planning and Order-Schedule Support
● Compile approved targets, consumption, stock, pipeline, expiry, lead-time, and service-delivery information for forecasting, quantification, and supply-plan updates.
● Update order and delivery schedules and flag projected shortages, overstocks, expiries, delayed deliveries, or other supply gaps to the Supply Chain and Logistics Officer.
B. Purchase-Order and Supplier Follow-up
● Maintain assigned purchase-order and supplier trackers covering quantities, specifications, delivery terms, milestones, documentation, and expected delivery dates.
● Follow up authorized actions with suppliers and internal teams and promptly escalate missed milestones, document gaps, changes, or delivery concerns.
C. PPM/Wambo.org and Shipment Tracking
● Update authorized wambo.org requisition, quotation, electronic purchase-order, supplier/PSA milestone, quality-assurance, shipment, cost, and risk information.
● Track shipping documents, Incoterms, estimated arrival, import readiness, clearance, final delivery, and receipt status and maintain a complete action trail.
D. Import, Customs and Delivery Readiness
● Compile product-registration, import-permission, duty and tax exemption, customs, consignee, ship-to, and delivery documentation for authorized processing.
● Confirm availability of transport, receiving personnel, storage space, handling equipment, cold chain, and distribution arrangements and track gaps to closure.
E. Receipt, Inspection and Inventory Entry
● Arrange receipt and verify quantities, batches or serial numbers, expiry, condition, accessories, and required purchase, quality, and shipping documents.
● Prepare receipt and discrepancy records, support authorized inspection and claims follow-up, and ensure timely entry into inventory and asset systems.
F. Warehousing and Inventory Control
● Support secure and compliant storage, FEFO/FIFO, bin and stock records, environmental monitoring, segregation, housekeeping, and restricted access.
● Update stock balances, batch and expiry records, adjustments, and losses and support cycle counts, physical inventories, and system-to-physical reconciliation.
G. Distribution, Transport and Proof of Delivery
● Prepare authorized allocation, dispatch, and distribution documentation based on approved needs, stock availability, routes, storage capacity, and priorities.
● Track transport, delivery, cold-chain conditions where applicable, proof of receipt, order fulfilment, and exceptions and follow up missing or inconsistent records.
H. Expiry, Wastage, Returns and Traceability
● Maintain batch, expiry, wastage, return, transfer, redistribution, quarantine, recall, and authorized disposal trackers.
● Support timely redistribution and corrective actions and maintain traceability and approval records through completion and reconciliation.
I. Logistics Records, Reporting and Risk Monitoring
● Maintain complete physical and electronic logistics files, registers, dashboards, issue logs, and records of decisions and follow-up.
● Prepare routine stock, pipeline, shipment, receipt, inventory, distribution, expiry, wastage, and performance summaries and update assigned risk-mitigation actions.
J. Coordination, Compliance and Process Support
● Coordinate routine logistics actions with procurement, logistics-data, programme, finance, CMSD, warehouses, facilities, suppliers, transporters, and authorized partners.
● Support SOPs, checklists, training, audits, and corrective actions and comply with product-quality, safety, ethics, anti-fraud, confidentiality, and records requirements.
K. Additional Responsibilities
● Undertake any other reasonable and relevant responsibilities assigned by the Supply Chain and Logistics Officer, commensurate with the skills and experience required for the position.
E. Qualifications and Experience
Education
● Bachelor's degree in Supply Chain Management, Logistics, Pharmacy, Business Administration, Public Health, Economics, Engineering, or another relevant discipline.
● Professional training or certification in supply chain, logistics, inventory, warehousing, or transport management is an advantage.
Experience
● At least 3 years of progressively responsible experience in supply chain, logistics, warehousing, inventory management, distribution, or a closely related field.
● Practical experience in order tracking, shipment follow-up, receipt, inventory entry, storage, stock records, distribution, and proof-of-delivery documentation.
● Experience handling health products, laboratory commodities, medical equipment, cold-chain products, or other public-health supplies is desirable.
● Working knowledge of logistics information systems, stock-control procedures, FEFO/FIFO, physical inventory, and reconciliation.
● Experience with Government institutions, public-health programmes, development-partner-funded projects, Global Fund grants, or PPM/wambo.org is desirable.
● Strong written and spoken proficiency in English and Bangla and proficiency in spreadsheets, LMIS/eLMIS, inventory, and standard office applications.
F. Competencies:
Technical Competencies
● Supply-plan and order-schedule support; stock, consumption, pipeline, and expiry tracking.
● Purchase-order and supplier follow-up; PPM/wambo.org order documentation.
● International shipment and Incoterm monitoring; import and customs-readiness documentation.
● Receipt and inspection support; inventory entry and reconciliation.
● Warehousing and secure storage; FEFO/FIFO; stock and batch control.
● Distribution and transport documentation; proof-of-delivery and order-fulfilment tracking; cold-chain awareness.
● Product traceability; return, transfer, redistribution, recall, and disposal records.
● Logistics information systems; risk tracking; performance reporting; audit readiness.
Behavioral Competencies
● Accuracy, attention to detail, and results orientation.
● Planning, organization, and service orientation.
● Clear communication, teamwork, and coordination.
● Responsiveness, problem-solving, sound judgement, and adaptability.
● Integrity, accountability, and confidentiality; maintains accurate commodity and logistics records and promptly reports suspected loss, diversion, manipulation, unauthorized adjustment, transfer, disposal, or conflict of interest.
● Respect for diversity and willingness to travel; improves logistics trackers, filing, stock monitoring, distribution documentation, and routine follow-up arrangements.
Additional Information
G. Expected Deliverables
● Updated supply-plan inputs, order schedules, stock and pipeline trackers, and documented follow-up of supply risks.
● Current supplier, PPM/wambo.org, shipment, import-readiness, customs, and delivery-status records.
● Complete receipt, inspection-support, discrepancy, claims, and inventory-entry documentation.
● Accurate warehouse, stock, batch, expiry, physical-count, and reconciliation records.
● Timely allocation, dispatch, transport, proof-of-delivery, return, transfer, and redistribution documentation.
● Periodic logistics performance reports, audit-ready files, corrective-action records, and updated checklists and job aids.
Compensation & Benefits
H. Remuneration and Benefits
Monthly remuneration will be determined in accordance with the PMU HR guideline
Group health insurance will be provided as per the PMU HR guideline
Monthly mobile and internet bills will be provided as per the PMU HR guideline
Special Instruction
All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.
Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.
Last Date of Application: 20 November 2026 (23:59 PM)
Job Overview
Confidential Employer