Finance Associate (Operations)

D. Key Duties and Responsibilities

A. System Data Entry and Bookkeeping

• Input all daily financial transactions for non-health related transactions, expenditures, receipts, and journal entries into the PMU's accounting software (Tally).

• Verify that every transaction is posted under the correct general ledger (GL) codes, cost centers, and donor grant categories.

• Perform routine checks in the software to ensure that debits and credits balance across all daily inputs.

• Assist the Finance Officer in generating routine ledger reports, trial balances, and transaction summaries from the system when requested.

B. Voucher Preparation and Review

• Draft standard Debit, Credit, and Contra vouchers accurately based on verified invoices and allocation sheets.

• Review all incoming bills, receipts, approvals, and requisitions to guarantee the completeness of the supporting documentation package.

• Ensure all vouchers are systematically numbered, dated, and signed by the preparer before routing them to the Finance Officer.

• Affix appropriate stamps (e.g., "PAID," "POSTED," or "CANCELLED") on physical bills to prevent dual processing or fraud.

C. Fixed Asset Maintenance and Tracking

• Maintain and systematically update the project's non-health related physical and digital Fixed Asset Register (FAR) .

• Log all new asset acquisitions immediately, documenting purchase dates, costs, serial numbers, locations, and custodian details.

• Coordinate the physical tagging of new equipment, furniture, and IT assets using the assigned PMU identification codes.

• Track the movement or transfer of fixed assets between office rooms, staff members, or field locations, ensuring proper transfer forms are signed and filed.

D. Petty Cash Management and Operations

• Conduct mandatory daily physical cash counts and reconcile the cash-on-hand balance with the book balance.

• Compile and summarize petty cash expenses, preparing timely reconciliation reports and replenishment requests for the Finance Officer's approval.

E. Filing, Archiving and Audit Readiness

• Establish and manage an organized, secure physical and digital filing registry for all vouchers, contracts, and financial correspondence.

• Store and index all incoming Treasury Challans (for withholding tax and VAT) chronologically to facilitate prompt legal validation.

• Maintain a digital document-tracking index so that any specific voucher or contract can be retrieved immediately.

• Pull, organize, and compile requested financial records during internal audits, external audits, and Global Fund donor verification reviews.

F. Banking and Statutory Support

• Execute routine banking operations safely, including depositing checks, collecting monthly bank statements, and picking up bank advice slips.

• Assist the Finance Officer by preparing primary, draft schedules for Tax Deducted at Source (TDS) and Value Added Tax (VAT) withheld from vendor invoices.

• Cross-check draft statutory schedules against physical invoices to verify that correct withholding percentages were applied in compliance with the Income Tax Act, 2023.

• Help prepare formal documentation and letters addressed to project banks for routine account administrative matters.

G. Ad-hoc Financial and Administrative Duties

• Provide general administrative support to the finance department, such as photocopying, scanning, and distributing financial memos.

• Assist during financial training sessions, workshops, or meetings by coordinating attendance logs and managing logistics.

H. Additional Responsibilities

• Carry out any other reasonable and relevant operational or financial tasks assigned by the Finance Officer or senior PMU management, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• Master's degree in Accounting, Finance, or Business Studies.

• Professional accounting qualification (such as CA, ICMAB, or ACCA), partly qualified, is a distinct advantage.

Experience

• At least 3 years of relevant experience.

• Prior experience working within Global Fund-supported programmes is highly preferred.

Competencies

Technical Competencies

• Fundamental knowledge of basic double-entry accounting concepts (debits, credits, and assets/liabilities).

• Hands-on familiarity with accounting software (such as Tally) is highly preferred.

• Solid data-entry speed and working proficiency in Microsoft Excel (data sorting, basic formulas) and Word.

• Basic understanding of standard office procedures and professional email correspondence.

Behavioral Competencies

• High integrity, accountability, and transparency.

• Strong teamwork, collaboration, and stakeholder management skills.

• Result-oriented and solution-focused approach.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Gender sensitivity, respect for diversity, and high professionalism in the workplace.

F. Expected Deliverables

• System Data Entry and Bookkeeping: Accurately posted daily transactions with balanced debits and credits and routine ledger reports.

• Voucher Preparation and Review: Complete, numbered, and signed vouchers with verified supporting documentation.

• Fixed Asset Maintenance and Tracking: Updated Fixed Asset Register with documented acquisitions, tagging, and transfers.

• Petty Cash Management and Operations: Reconciled petty cash logs and timely replenishment requests.

• Filing, Archiving and Audit Readiness: Organized, indexed, and audit-ready physical and digital financial records.

• Banking and Statutory Support: Completed banking tasks and accurate TDS/VAT draft schedules.

• Ad-hoc Financial and Administrative Duties: Documented administrative and logistical support to the finance department.

G. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bills will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)